Submission Procedures

The registration fee for names and armory is per item. For example, registering a name and a device together is $12.

Forms, documentation and payment should be mailed to:

Æthelmearc College of Heralds Exchequer
c/o Bill Moore
515 Carlotta Drive
Youngstown, OH 44504

Checks should be made out to: SCA PA, Inc. - AEthelmearc College of Heralds.

Please do not staple papers or mail cash.

Submission Forms

Forms for Individuals
To ensure that the forms print correctly, be sure to set Page Scaling to none.
Name: Fillable PDF PDF RTF
Use this form to register a primary name, alternate name or household name. Submit one copy of the form and all supporting documentation to Garnet.
Device: Fillable PDF PDF RTF
Use this form to register a device. Submit one color copy and one black-and-white outline copy to Garnet.
Fielded Badge: Fillable PDF PDF RTF
Use this form to register a personal or household badge that has a field. Submit one color copy and one black-and-white outline copy to Garnet.
Fieldless Badge: Fillable PDF PDF RTF
Use this form to register a personal or household badge that has NO field. Submit one color copy and one black-and-white outline copy to Garnet.
Forms for SCA Branches
To ensure that the forms print correctly, be sure to set Page Scaling to none.
Name: Fillable PDF PDF RTF
Use this form to register the name of an SCA branch as well as names of orders, awards, guilds, etc. Submit one copy of the form and all supporting documentation to Garnet.
Device: Fillable PDF PDF RTF
Use this form to register an SCA branch device. Submit one color copy and one black-and-white outline copy to Garnet.
Fielded Badge: Fillable PDF PDF RTF
Use this form to register fielded badges for group orders, awards, guilds, etc. Submit one color copy and one black-and-white outline copy to Garnet.
Fieldless Badge: Fillable PDF PDF RTF
Use this form to register fieldless badges for group orders, awards, guilds, etc. Submit one color copy and one black-and-white outline copy to Garnet.
Name Petition: Fillable PDF
Use this form to demonstrate (by signature) support for a branch name by the group officers and populace. Submit one copy of the form to Garnet.
Device Petition: Fillable PDF
Use this form to demonstrate (by signature) support for a branch device by the group officers and populace. Submit one copy of the form to Garnet.

From The Garnet Office

Markers

Please use markers, rather than colored pencils or crayons to color your submissions forms. Both colored pencils and crayons have wax, which can present problems for the scanners and photocopiers. Also, the color is not deep enough to scan well. Laurel has returned such items in the past. Crayola Classic markers (or equivalent) are preferred by the College of Arms.

Computer Images

Firstly, the inks you use in your printer MUST be archival quality and lightfast. Most archival inks are pigment-based media, rather than true inks. Unfortunately, most computer printers that are affordable do not use such inks. (I use a Canon Pixma MP-500, which is not super expensive and does use pigment-based "inks" which are waterproof, lightfast, and are rated for archival quality up to 75 years.)

If you are considering using computer generated forms, please test your printer's inks first. We recommend printing out swatches of the heraldic colors and hanging them outside in direct sunlight. If there is any fading or color shift, do NOT use those inks on submission forms!

The second condition that computer-generated forms must meet is to match, as closely as possible, the hues of the Crayola marker set. It may take an hour or so of experipenting to see what on-screen colors will yield the right hue when printed on a particuar printer, but it is time well-spent. It doesn't matter what it looks like on screen. What matters is the print-out.

Color Photocopies

Color photocopies are notorious for color shifting over time. Some color-copied submission have had their purples shift so much between the time that they were printed and the time that they were reviewed by the College that they have been returned. If you want to use color photocopies, please do a lightfastness test. Make a page of color samples using Caryola markers and have it color photocopied. Hang the copy in direct sunlight (NOT through UV filtering glass!) and check for fading or color shifting. If all looks good after a few weeks, then you know that that particular color copier in okay to use. Another model of color copier might not use the same toners, so if your copy center changes color copiers, do another test.